ADMINISTRATIVE OFFICER

Summary

This position is for an ADMINISTRATIVE OFFICER, PD# D1268000, part of the Nevada Army National Guard. This position is located in the Joint Force Headquarters - State, Construction and Facilities Management Office, Information Technology and Administrative Services Branch, which provides facility services to numerous installations throughout the state. The primary purpose of this position is to provide continuity in administrative support and management control oversight.

This Job Is Open To

• Internal to an agency
• National Guard and reserves

Clarification from the agency: THIS POSITION IS OPEN TO CURRENT NEVADA ARMY NATIONAL ON BOARD TECHNICIANS ONLY ***This is an open continuous announcement. Initial cutoff will be 9 DEC 2025. Recruitment will continue through the announcement closing date until the position is filled. ***

Duties

• Serves as the performance, process and management control officer of the CFMO, and supervises the Administrative and Information Technology and Administrative Branch. Performs independent and recurring analysis related to the efficiencies of the branch and the remainder of the CFM Office. Processes all special report requests, such as congressional inquiries, agency displays, external data calls, dedication ceremonies, etc., monitoring them through to completion.
• Serves as principal personnel manager to the CFM Officer. Recommends and implements decisions regarding manpower that are essential to the direction and operation of the branch. Conducts comprehensive management studies for the assessment and improvement of CFMO manpower requirements. Coordinates and monitors the annual evaluation process for all Federal and State personnel assigned to all work centers in the CFMO. Oversees the awards program, to include criteria for issuance, eligibility, and timely presentation for acts of heroism, meritorious service, and achievement. Supports all administrative requirements of the CFMO and is accountable for local purchases made in support of administrative services. Provides input for the development of the CFMO annual budget submittal and the State's budget, submitted to the Governors office.
• Supervises the evaluation, analysis and implementation of information technology relative to accomplishment of the work performed and efficiencies in the CFMO. Ensures standardized and integrated systems are implemented. Serves as the clearinghouse for all IT problems within the CFMO and for necessary outside resources. Coordinates data content or logic problems with users to resolve invalid or erroneous output. Plans and programs future IT requirements into the long-range plans of the CFMO in concert with higher headquarters and the State Plan. Provides the necessary resources to implement remote access for the monitoring of the "Smart Building Concept", includes connectivity and program compatibility. Coordinates with the J-6 for assistance in resolving problems of which the J-6 has primary responsibility. Supervises and prioritizes the automated system needs of the CFMO.
• Supervises federal and state employees performing duties and responsibilities related to administrative support activities in response to internal and external customers of the CFMO. Ensures mission objectives are accomplished under frequent changes in priorities. Functions as board chair member on all employee selection activities. Reviews, accepts, or rejects work of subordinates, prepares performance standards, and formally appraises their work. Identifies training requirements. Supports and promotes Equal Employment Opportunity, Upward Mobility and other special emphasis personnel programs, as well as managing the Army Safety Program within the CFMO. Initiates personnel actions such as promotions, reassignments, performance recognition and training requests. Approves / disapproves leave. Receives complaints and grievances, resolving those that can be informally resolved, and/or makes recommendations for resolution to appropriate Federal or State departments having jurisdiction. This supervision of employees constitutes less than 25% of the incumbent's time.
• Coordinates and tracks all suspense dates for the CFMO. Develops and maintains standard operating procedures manuals for all processes within the control of the CFMO.
• Performs other duties as assigned.

Conditions of Employment

Military requirements: Compatible military grade and assignment required prior to the effective date of placement. In compliance with Title 32 United States Code, the compatible military skill set is determined by the applicable service manpower requirements. Upon selection, individuals are assigned to the authorized position and its compatible military skill in accordance with Army skill classification directives, statutes, and National Guard Bureau regulations. The Dual Status technician must obtain and maintain all military skill requirements in regard to training, education, certifications, experience. If you are not sure you are eligible for military membership, please contact a National Guard recruiter prior to applying for this position.

• Compatible Military Assignment: E7 to O10
• Compatible MOS: Any
• National Guard Membership is required.
• Males born after 31 December 1959 must be registered for Selective Service.
• Federal employment suitability as determined by a background investigation.
• Must be able to obtain and maintain the appropriate security clearance of the position.
• May be required to successfully complete a probationary period.
• Must maintain local network access IAW AR 25-2.
• Wear the uniform appropriate for the members' grade and component of the armed forces, maintaining standards of conduct and appearance.
• This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
• Ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission.
• May occasionally be required to work other than normal duty hours; overtime may be required.
• The duties and responsibilities of your job may significantly impact the environment. You are responsible to maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission.
• For positions requiring the operation of motor vehicles, candidates must have a valid state driver's license.

Qualifications

In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities, to perform the duties of the specific position for which you are being considered. Education requirement is based upon the qualification standards for the specific position and is stated under the heading "EDUCATION". Your resume is the key means we have for evaluating your skills, knowledge, and abilities, as they relate to this position. Each applicant must fully substantiate (in their own words) that they meet the requirements of the specialized experience listed below; otherwise, the applicant will be considered unqualified for this position. Do not copy from the vacancy announcement or the position description or you may be disqualified.

General experience: Must possess experience, education or training in managing or directing, one or more programs, including appropriate supporting service organizations; supervisory, managerial, professional or technical work experience and/or training which has provided knowledge of management principles, practices, methods and techniques; experience using computer and automation systems.

Specialized experience: Must possess 1-year specialized experience equivalent to at least the next lower grade level; experience, education, or training in analyzing problems, identifying significant factors, gathering pertinent data, and recognizing solutions; experience preparing reports, plans, policies, and various correspondence; experience evaluating objectives and develop plans to facilitate the availability and effective utilization of various resources; experience utilizing the organization, its mission and the organizational staff procedures; experience interacting with a variety of groups and/or individuals and the ability to apply analytical and evaluative techniques to the identification, consideration, and resolution of issues or problems of a procedural or factual nature; experience, education, or training using quantitative and qualitative techniques for analyzing and measuring the effectiveness, efficiency, and productivity of administrative and technical programs; experience developing the mission and work processes of programs throughout the military organization and multi-level agencies; experience in analytical and investigative techniques.

Education

There is no specific education requirement for this position. The applicant's record of experience and/or training must show possession of the knowledge, skills and abilities needed to fully perform the duties of the position. You must provide transcripts or other documentation to support your Training/Educational claims. To receive credit for Training/Education, you must provide documentation of proof that you meet the Training/Education requirements for this position.

Additional Information

• If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.
• This is a Non-Bargaining Unit position.
• Applicants who feel they have restoration rights to this position should contact the HRO.
• Military Incentives - Bonuses and Student Loan Repayment Program: If you are selected for this position, you may lose your eligibility for your National Guard Enlistment/Reenlistment Bonus and/or Student Loan Repayment Program incentives. In order to avoid losing your incentive eligibility, you should check with your incentives manager prior to accepting an offer for the position.
• Participation in Direct Deposit is mandatory.
• Area of consideration: In accordance with the State Merit Placement Plan, candidates will be considered in order of their area of consideration category as appropriate.
• Term positions: "Temporary-Not to Exceed" (TEMP) and "Temporary-Indefinite" (INDEFINITE) are considered to be TERM positions and are limited in duration to 4 years maximum. Employees reaching maximum TERM appointment limit of 4 years may be terminated.
• Conversion of term (temporary/indefinite) positions: Positions advertised as TEMP or INDEFINITE may be non-competitively converted to INDEFINITE or PERMANENT at a future date contingent upon available funding. For TEMP PROMOTIONS, position may be non-competitively converted upon expiration of the incumbent's USERRA rights.
• Recruitment/relocation incentive: Recruitment and/or Relocation incentives may be available, if eligible. Incentives are subject to funding availability and TAG-NV approval and are not guaranteed.
• Permanent Change of Station (PCS): PCS funding is NOT authorized. If you do not reside in the location of the position, you will be required to relocate at your own expense.
• Selected Reserve Incentive Program: Acceptance of this position will cause termination of Federal bonuses pursuant to respective Selected Reserve Incentive Programs (SRIP). This termination may be with or without recoupment of payments already made.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above. Once the application process is complete, we will review your resume to ensure you meet the hiring eligibility and qualification requirements listed in this announcement. You will be rated based on the information provided in your resume and responses to the Occupational Questionnaire, along with your supporting documentation to determine your ability to demonstrate the following knowledge, skills and abilities/competencies related to the job requirements:

• Knowledge of and administrative experience in various information technology programs, processes and systems.
• Supervision of federal and state employees in the evaluation, analysis and implementation of information technology (hardware, software, servers, processes, programs) in support of various planning, programing, engineering, environmental, and maintenance and the ability to prepare and present information to various types of audiences (military, legislative and executive branches and private citizens).
• Knowledge of personnel management, manpower studies/requirements, federal and state annual evaluation processes, employee recognition programs, annual management control programs, and administrative support services.
• Knowledge of the state and federal budget processes to include development, submittal, management, and execution of annual funding.

If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, your score may be adjusted to more accurately reflect your abilities or you may be found ineligible/not qualified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

Required Documents

To apply for this position, you must submit a complete Application Package. Failure to submit a completed application package including the required documentation will result in your application being disqualified. Completed application package includes the following:

• Your resume: May be submitted in any format and must support the specialized experience described in this announcement. It must contain hours worked per week and the dates of employment (i.e., hours per week and month/year to month/year or month/year to present). If your position was in the civil service, it must also include the grade and series for all positions held. Resumes must be no longer than two pages in length. Copying directly from the vacancy announcement or position description may result in disqualification.
• OF-306 - Declaration for Federal Employment. Do not answer questions 9 through 13 on page 1 titled "Background Information"; this information will be collected during pre-employment screening should you receive a conditional offer of employment.
• SF-181 (Ethnicity and Race Identification).
• Completed Assessment Questionnaire - Completed as part of the USAJOBS application process.
• A current PQR (Personnel Qualification Record) - uploaded to the required "OTHER VETERAN'S DOCUMENT" area of the online application manager. PQR must be no more than 90 days old at the time of application. An ORB/ERB is acceptable in the absence of a PQR. Air Force personnel submit current Record of Individual Person (RIP).
• Any additional supporting documentation (i.e. certificates, licenses, transcripts, etc.) used to support qualifications demonstrated in resume and/or required by the Qualifications section.

Documents NOT accepted: photographs, copies of position descriptions, performance ratings, awards and letters of recommendation. If you are relying on your education to meet qualification requirements, education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications.

How to Apply

To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section. A complete application package must be submitted by 11:59 PM Eastern Standard Time (8:59 PM Pacific Time) on the closing date of the announcement to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application. Follow the prompts to select your resume and/or other supporting documents to be included with your application package, then complete the Occupational Questionnaire and submit the application.

DO NOT email applications directly to the HRO unless there are extenuating circumstances. Please call the HRO contact listed in the event of extenuating circumstances.

Agency Contact

• Contact: Jayme Ivey
• Phone: 775-887-7295
• Email: jayme.r.ivey.civ@army.mil
• Address: NV CFMO, 2460 Fairview Drive, Carson City, NV 89701, US